R.H. Kapadia Group of Schools operates the website https://www.rhkapadia.org/, which represents the parent organization and its constituent schools (pre‑primary, primary, secondary, higher secondary). We care deeply about privacy, especially given that our community involves minors, parents, guardians, and school staff. This Privacy Policy describes how we collect, use, disclose, secure, and retain information on the Website.

By accessing or using the Website, you agree to the practices described in this policy.

1. Information We Collect

We aim to collect the minimum necessary information. The types of data we may collect include:

a. Information You Provide Directly

When you interact with us (e.g. via contact forms, admission inquiry forms, feedback forms), we may collect:

• Name (parent, guardian, or individual)
• Email address
• Phone number
• Relationship (e.g. parent, guardian, student)
• Message content, inquiry details, or comments
• Any attachments you may upload (e.g. documents, scanned forms)

This information is used to respond, follow up, or provide requested services.

b. Automatically Collected Information

When you browse the Website, we may collect certain technical and usage data automatically:

• IP address
• Device type, browser and operating system
• Referring/exit pages
• Pages viewed on the Website and time stamps
• Time and date of visits
• Clickstreams, navigation path
• Usage analytics (e.g. which pages are most visited)

This data is aggregated and/or anonymized to help us improve the Website and user experience.

c. Media, Gallery & Events

We maintain a gallery section featuring photographs and videos of school events, classrooms, student activities, etc.

• Such media is published only if proper parental/guardian consent is obtained.
• We do not associate names with publicly posted images unless explicit permission has been granted.
• If a parent or guardian objects to any image of their child being used, we will promptly remove it upon request.

d. Admission, Enrollment & Student Data (if applicable)

If your family uses the Website for admission or enrollment procedures, separate forms or subsystems might request additional student data (e.g. date of birth, class, address, prior school).

• Those systems should follow additional data protection rules and consent.
• This Privacy Policy covers only the public-facing Website; any school management or admission system must include its own security, consent, and privacy safeguards.

2. How We Use the Information

We use collected data for legitimate, limited purposes, including:

• Responding to inquiries, feedback, or application requests
• Communicating important notices or updates (when consent is given)
• Improving our Website’s content, structure, and features
• Monitoring usage patterns, diagnosing technical issues
• Ensuring compliance with legal obligations
• Enforcing our terms, protecting rights, safety, or property

We do not sell, trade, or rent personal data to third-party vendors for marketing purposes.

3. Cookies, Analytics & Tracking Technologies

We may use cookies, web beacons, pixels, or similar technologies to enhance user experience and operate analytics.

You may disable or block cookies via your browser settings, though this may affect Website functionality.

4. Children’s Privacy & Minor Protection

We do not knowingly collect or solicit personal identifying information from children under 13 via this Website. If a parent or guardian believes their child’s information has been submitted, they may contact us, and we will delete such data promptly.

5. Data Sharing & Disclosure

We limit disclosure of personal data and share only in restricted circumstances:

• Service Providers: We may share data with trusted third parties solely to assist in providing the Website.
• Legal Compliance: We may disclose data when required by law.
• Consent-Based Sharing: If you consent, we may share limited data with partners or affiliates.

6. Data Security

We employ reasonable technical, administrative, and organizational measures to safeguard personal data:

• Encryption via HTTPS / SSL
• Access controls limiting data to authorized personnel only
• Regular audits, security updates, and monitoring

However, no system is perfectly secure, so while we strive for robust protection, we cannot guarantee absolute security.

7. Data Retention

We retain personal data only as long as necessary to fulfill the purpose for which it was collected. When no longer needed, we securely delete or anonymize it.

8. Your Rights & Choice

You may request access, correction, or deletion of your personal data. You may also withdraw consent for media usage or data processing by contacting us.

9. International Transfers

If data is transferred across borders, we ensure adequate safeguards for protection.

10. Updates to This Policy

We may revise this Privacy Policy from time to time. Continued use of the Website after updates indicates acceptance.

11. Contact Information

R.H. Kapadia Group of Schools
Email: info@rhkapadia.org
Address: Nr. Super Society, Ramdev Nagar, Satellite, Ahmedabad, Gujarat 380015
Phone: +91‑79‑26920026, +91‑79‑26921045, +91‑79‑40322444/45/46